Grant Forms

Forms Required to Apply for Funding

All proposals submitted to the Office for Coastal Management under NOAA's Omnibus Notice must include completed forms. Most forms will be provided on Grants.gov; however, some forms are relevant only to certain organizations. Refer to the section below for information on how to complete forms and especially for the forms checklist, which provides guidance on the forms your organization must complete. Forms will be provided in the downloadable grants application package found on Grants.gov. The following list of forms is provided as a reference; however, if you find newer or modified forms as a part of the application package on Grants.gov, use those forms in place of the versions referenced below:

  • SF-424 - Application for Federal Assistance (PDF)
  • SF-424 - Instructions for Completing the SF-424 (PDF)
  • SF-424A - Budget Information (PDF)
  • SF-424A -Instructions for Completing the SF-424A (PDF)
  • SF-424B - Assurances (PDF)
  • CD-511 - Certifications required by the Department of Commerce (PDF)
  • SF-LLL - Disclosure of Lobbying Activity (PDF) (submit with your proposal ONLY IF your organization is engaged in lobbying activities)

Completing Grant Forms and the Proposal

  • To help you complete the grants and cooperative agreement application package, we have provided a forms checklist (PDF) that you can refer to as you work on Grants.gov.
  • Grant forms can be confusing. This guidance (PDF) will help answer frequently asked questions, address common mistakes made on certain forms, and explain terminology used for budget preparation.
  • It is important that the budget information you provide on the SF-424 and SF-424A be consistent with the brief budget information presented in the project narrative and with detailed budget information provided in a budget appendix. Detailed budget information presented in an appendix should, at a minimum, restate and further explain the information presented on form SF-424A.

Instructions are provided to help you complete forms SF-424 and SF-424A below. Specific guidance will be found in federal funding opportunity announcements, especially for things such as start dates (which must be the first day of the month) and funding amounts.

Forms to Account for Tangible Property

Recipients are required to report on tangible property (equipment, real estate acquisitions, etc.), annually and at award closeout, by completing the appropriate SF-428 forms. SF-428 forms may be attached as an appendix to progress reports (annually and in the final progress report).

During the closeout process, recipients must complete form SF-428 at a minimum. Recipients may provide a comment in box 8 on form SF-428 that no equipment was purchased with a value of $5,000 or more—if applicable to the project.

Recipients shall report federally owned property in their custody as of the date in block 2 of form SF-428A, including federally owned items they have provided to their subrecipients or contractors. The report shall list all items of federally owned property, regardless of dollar value, furnished by the federal awarding agency for use under an assistance award.

Recipients who would like to transfer tangible property to a different award are required to ask for permission. The permission process, if applicable, must be addressed on form SF-428-B under section 2a.

Forms to Account for Real Property

Recipients are required to report on real property, annually and at award closeout, by completing the applicable SF-429 forms.

Property Definitions

Tangible Property – equipment, supplies, and personal property other than real property.

    Equipment – tangible, nonexpendable, personal property (including information technology systems) having a useful life of more than one year and an acquisition cost of $5,000 or more per unit.
    Supplies – All tangible personal property excluding equipment, intangible property, and debt instruments, and inventions of a contractor conceived of or first actually reduced to practice in the performance of work under a funding agreement (‘‘subject inventions’’), as defined in 37 CFR part 401. A computing device is a supply if the acquisition cost is less than the lesser of the capitalization level established by the non-federal entity for financial statement purposes or $5,000, regardless of the length of its useful life.
    Personal Property Other Than Real Property – physically exists, such as moveable machinery and equipment.

Real Property – land, including land improvements, structures, and related appurtenances (something that is an accessory to something but not an integral part of it), but excluding moveable machinery and equipment.

Exempt Property – federally owned property that has been vested in a recipient without obligation to the federal government.

Intangible Property – personal property having no physical existence, such as copyrights, patents, patent applications, securities, loans, notes and other debt instruments, lease agreements, stock, and other instruments of property ownership (whether considered tangible or intangible property).

Personal Property – means property of any kind other than real property. It may be tangible, having physical existence, or intangible, having no physical existence, such as copyrights, patents, or securities.