Forms Required to Apply for Funding
All proposals submitted to the Office for Coastal Management under NOAA's Omnibus Notice must include completed forms. Most forms will be provided on Grants.gov; however, some forms are relevant only to certain organizations. Refer to the section below for information on how to complete forms and especially for the forms checklist, which provides guidance on the forms your organization must complete. Forms will be provided in the downloadable grants application package found on Grants.gov. The following forms are used with construction and non-construction projects; however, if you find newer or modified forms as a part of the application package on Grants.gov, use those forms in place of the versions referenced below:
- SF-424 - Application for Federal Assistance (PDF)
- SF-424 - Instructions for Completing the SF-424
- SF-424A - Budget Information – Non-Construction Programs (PDF)
- SF-424A -Instructions for Completing the SF-424A (PDF)
- SF-424B - Assurances – Non-Construction Programs (PDF)
- SF-424C - Budget Information – Construction Programs (PDF)
- SF-424D - Assurances – Construction Programs (PDF)
- CD-511 - Certifications Regarding Lobbying (PDF)
- SF-LLL - Disclosure of Lobbying Activity (PDF) (submit with your proposal ONLY IF your organization is engaged in lobbying activities)
Completing Grant Forms and the Proposal
- To help you complete the grants and cooperative agreement application package for non-construction projects, we have provided a forms checklist (PDF) that you can refer to as you work on Grants.gov
- Grant forms can be confusing. This guidance (PDF) will help answer frequently asked questions, address common mistakes made on certain forms, and explain terminology used for budget preparation.
- It is important that the budget information you provide on the SF-424 and SF-424A be consistent with the brief budget information presented in the project narrative and with detailed budget information provided in a budget appendix. Detailed budget information presented in an appendix should, at a minimum, restate and further explain the information presented on form SF-424A.
Instructions are provided to help you complete forms SF-424 and SF-424A below. Specific guidance will be found in federal funding opportunity announcements, especially for things such as start dates (which must be the first day of the month) and funding amounts.
- Form SF-424 - Instructions specific to the NOAA Office for Coastal Management
- Form SF-424A - Instructions specific to the NOAA Office for Coastal Management
Forms to Account for Tangible Property
Recipients must inventory tangible property at least once every two years and at award closeout (2 CFR 200.313).
Recipients may use the outdated SF-428 form series to report on tangible property or submit their own customized report including a description of federally owned equipment, identification information, acquisition cost, and acquisition date.
Recipients who would like to transfer tangible property to a different award are required to ask for permission at any time prior to closeout. The permission process, as applicable, can be addressed on form SF-428-B under section 2a.
As necessary, SF-428 forms may be attached as an appendix to progress reports or submitted directly to the NOAA program officer. Recipients may report federally owned property in their custody as of the date in block 2 of form SF-428A, including federally owned items they have provided to their subrecipients or contractors. The report can list all items of federally owned property, regardless of dollar value, furnished by the federal awarding agency for use under an assistance award.
During the closeout process, recipients may complete form SF-428. Recipients may provide a comment in box 8 on form SF-428 that no equipment was purchased with a unit value of $5,000 or more—if applicable to the project.
Recipients must submit annually an inventory listing of federally-owned property in its custody to the federal awarding agency (2 CFR 300.312)
- SF-428 Tangible Personal Property Report
- SF-428A Tangible Personal Property Annual Report
- SF-428B Tangible Personal Property Final Report
- SF-428C Tangible Personal Property Disposition Request
- SF-428S Tangible Personal Property Supplemental Sheet
Forms to Account for Real Property
Recipients must submit reports at least annually and at award closeout on the status of real property in which the federal government retains an interest, unless the federal interest in the real property extends 15 years or more (2 CFR 200.329). As necessary, SF-429 forms may be attached as an appendix to progress reports or submitted directly to the NOAA program officer.
- SF-429 Real Property Status Report Cover Page
- SF-429B Real Property Status Report - Attachment B - Request to Acquire, Improve, or Furnish
- SF-429C Real Property Status Report - Attachment C - Disposition or Encumbrance Request
Tangible Property – equipment, supplies, and personal property other than real property.
Real Property – land, including land improvements, structures, and related appurtenances (something that is an accessory to something but not an integral part of it), but excluding moveable machinery and equipment.
Exempt Property – federally owned property that has been vested in a recipient without obligation to the federal government.
Intangible Property – personal property having no physical existence, such as copyrights, patents, patent applications, securities, loans, notes and other debt instruments, lease agreements, stock, and other instruments of property ownership (whether considered tangible or intangible property).
Personal Property – means property of any kind other than real property. It may be tangible, having physical existence, or intangible, having no physical existence, such as copyrights, patents, or securities.